Senior Executive Associate Needed in UNICEF: Apply Now

Under the direct supervision of the Programme Specialist, the Executive Associate handles the front office procedural communications, operations, and administrative support services.

In Nigeria, UNICEF works in a complex humanitarian and development setting to fulfill and protect children’s rights in partnership with the government, civil society, children, and families.

This position usually requires 6 years of experience, depending on education. And the salary should be more than 1,880 USD.

Senior Executive Associate Needed in UNICEF: Apply Now

Core Responsibilities

Administrative Support:

  • Maintain the Representative and Deputy Representative’s calendar and arrange meetings based on established priorities.
  • Organize the Representative and Deputy Representative’s official travel, including coordinating with Administrative Team for flight booking, protocol, visa, etc.
  • With guidance of the Programme Specialist ensure the timely availability of briefing materials for official trips or meetings.
  • Prepare documentation for the supervisor’s signature reviewing for style, factual and grammatical accuracy.
  • Maintain up-to-date contact list of partners, donors, diplomatic corps, and government.
  • Keep the shared drive updated and organized.

Communications Support:

  • Manage incoming and outgoing correspondence, e-mails and telephone calls.
  • Communicate sensitive information to higher level managers.
  • Provide routine information pertaining to the work of the front office to relevant staff.
  • Draft responses emails and letters to high-level stakeholders as requested, and timely reply to written inquiries on routine questions.
  • Coordinate responses to sensitive inquiries, ensuring confidentiality and adequate management of information.
  • Follow up on established deadlines and ensuring timely submissions by staff of reports, supporting documentation, correspondence, and other documents.

Operation and planning support:

  • Supports on the coordination of meetings (CMT, PMT, All staff Meeting), workshops, high-level events, and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts.
  • Maintains and updates a system to ensure the timely delivery of events and meetings, ensuring meetings rooms are booked and catering available.
  • Supports management of administrative supplies, office equipment, and updating the inventory of items.
  • Facilitate the processing of contracts for consultants and external partners that provide a service to the section. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in VISION, and making necessary logistical arrangements.
  • Maintain up-to-date vendor lists.

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  • Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.

Work Experience:

  • A minimum of six years of administrative or clerical work experience is required. Prior experience in programme support functions and relevant experience in a UN system agency or organization are considered assets.
    • A bachelor’s degree from a recognized academic institution in the above disciplines may replace three years of relevant experience.
    • A master’s degree from a recognized academic institution in the above discipline may replace five years of relevant work experience.


  • Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint.
  • Thorough knowledge of UNICEF’s organizational structure, administrative policies and procedures.
  • Organizational, planning and prioritizing skills and abilities.
  • Ability to deal patiently and tactfully with visitors.
  • High sense of confidentiality, initiative and good judgment.
  • Ability to work effectively with people of different national and cultural background.
  • Ability to work in a team environment to achieve common goals and to provide guidance to more junior support staff.

Language Requirements:

  • Fluency in English is required. Knowledge of another official UN language is an asset.

Application deadline: Saturday 18 May 2024

If you meet this criteria, apply here.

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